Senior Medical Secretary - Surgical Bookings

Senior Medical Secretary - Surgical Bookings

Job Title: Senior Medical Secretary - Surgical Bookings
Contract Type: Permanent Full Time
Location: Greenslopes
Contact Name: Cathy Litton
Contact Email:
Job Published: March 24, 2021 13:13

Job Description

Litton Andrews (LA Medical Recruitment) – providing a Total Medical/Healthcare Recruitment and Consultancy Service with the best staffing, practice and business solutions.

Our client, a well established and highly successful surgical specialist practice with rooms based at Greenslopes is currently seeking to appoint a full time permanent Senior Medical Secretary - Surgical Bookings to join their team.  Working closely with 2 other Medical Reception/Secretarial staff this position will call upon your abilities to effectively coordinate and ensure the smooth day to day running of this practice.

This is a full time position working 38 hours a week (Monday to Friday).  Parking onsite will also be available.

Key duties and responsibilities will include (but not be limited to):

  • Overseeing the daily operations of the Surgeon's private practice and surgical commitments
  • Managing all aspects of patient consulting sessions, ensuring secretarial tasks are maintained and completed with accuracy
  • Preparing and maintaining staff rosters
  • Preparing theatre quotes and booking theatre procedures
  • Processing of all patient accounts, billing and receipting including Eclipse and Online claims
  • Assistant billing and bank reconciliations
  • Diary management and ensuring clinics are running smoothly and on time
  • Triage of all new patient referrals
  • Maintenance of all patient files
  • Providing support with medical typing of all general correspondence and medical reports
  • Restocking of all office supplies and maintenance 

To be closely considered for this position you will have the following skills/attributes:

  • A minimum of 3 years experience as a Senior Medical Secretary or Surgical Bookings Coordinator (ideally coming from a surgical specialist practice)
  • Experience and proficiency with Genie practice management software and Eclipse billing
  • Proficient with private surgical billing including Medicare, Private Health Funds, DVA and WorkCover
  • Excellent communication and interpersonal skills
  • A warm and caring approach towards patients
  • Strong work ethic and reliability
  • Good organisational and time management skills
  • Flexibility with hours on patient consulting days.

The successful candidate for this position will exert a high level of professionalism and posses strong leadership qualities and communication skills.  


An attractive salary package will be on offer to a suitably experienced candidate including onsite car parking.

If this sounds like the position for you, please email your application in confidence today to or call Cathy Litton directly on (07) 3214 0000 or 0422 888 040 a/hours.