Practice Manager - Group Specialist Practice - FILLED

Job Title: Practice Manager - Group Specialist Practice - FILLED
Job Type: Permanent Full Time
Location: South Brisbane
Expertise: Medical Sectors, Internal Departments, Medical Support, Recruitment
Client: #
Job Published: 21 Dec 2021
Closing Date: 20 Feb 2022

Job Description

Litton Andrews (LA Medical Recruitment) – providing a Total Medical/Healthcare Recruitment and Consultancy Service with the best staffing, practice and business solutions.

Our client, a well-established group private specialist practice located across at South Brisbane, a not for profit organisation that provides the highest quality healthcare to patients is actively seeking to appoint a senior Practice Manager. The position offers variety, is hands-on as you contribute to the organisation, planning, leading and directing of clinical, administrative and management activities for the group. 


This position will offer the right candidate a permanent full time appointment (Monday to Friday), 38 hours a week. 


Key duties and responsibilities will include (but not be limited to):


  • Manage the day to day operations of the group
  • Develop and maintain positive team relationships and participate actively in training and development programs with all staff
  • Manage administration, clinical, Registrar and Visiting Medical Officer's rosters to ensure continuity of services, prepare, review and approve time sheets
  • Prepare and coordinate the VMO on call roster and Registrar rural allocation placement and scheduling
  • Manage practice electronic medical records (Genie software) including annual diary planning, VMO clinic availability, appointment scheduling, performance and auditing
  • Manage IT/communication services, equipment and service contracts
  • Manage complex drug application through PRODA and loge Medicare, DVA and ADF paperwork
  • Manage the orientation, performance reviews, training and development of new and existing employees, ensuring compliance with annual registrations and insurances
  • Manage complex billing and debtor follow up in conjunction with the administration and finance team - via daily bank checking and reconciling to the fund payment and system billing
  • Assist the financial management team with quote and invoice verification and manage clinical and administration stock ordering including disposal of expire consumables and stock drugs
  • Ensure that infection control principles, policies and protocols are developed and adhered to by all stakeholders
  • Manage any adverse incidents and near misses - maintaining a safe work environment for all team members
  • Support the board in managing documents pertaining to financial and registrar program audits
  • Manage all governance and regulation obligations
  • Work with the marketing team to identify, develop and implement activities that support and promote the organisations goals and profile
  • Plan, book and implement annual clinical meetings
  • Manage preparation and lodgement of all college applications, reporting and funding requirements for registrar training positions
  • Organise and attend all board meetings as directed
  • Prepare all protocols, policies and procedures relating to clinical and administrative services, and ensure regular review and update is maintained, lodged and available for access
  • Monitor and manage budget compliance, both clinical and administrative

To ensure your success you will have:


  • A minimum of 5 years experience in Practice Management or Business Management (ideally within a private specialist practice or alike)
  • Current blue card for working with children
  • Advanced administrative and computer skills (previous exposure to Genie software and Eclipse billing platforms ideal)
  • Outstanding communication and interpersonal skills
  • Enjoy working within a large group setting



A competitive salary package will be offered to a suitably experienced candidate along with many other exciting employee benefits. 


To apply for this position, please email your application in the first instance to or call Cathy directly on 0422 888 040.