Medical Secretary - 9 day fortnight - FILLED

Job Title: Medical Secretary - 9 day fortnight - FILLED
Job Type: Permanent Full Time
Location: Brisbane CBD
Expertise: Internal Departments, Medical Sectors, Medical Support, Recruitment
Client: #
Job Published: 09 Dec 2021
Closing Date: 08 Mar 2022

Job Description

Litton Andrews (LA Medical Recruitment) providing a Total Medical/Healthcare Recruitment and Consultancy Service with the best staffing, practice and business solutions.

Our client, a well respected ENT Surgeon with his private practice located in Spring Hill is actively seeking to appoint an experienced and friendly Medical Secretary to join his long standing team of staff on a 12 month Maternity leave contract due to commence January 2022.  This position will be a permanent appointment, working 76 hours a fortnight (rostered across a 9 day fortnight, 8am to 5pm each day).  A secure, undercover car park can also be acquired for the right candidate. 

This position would suit an experienced Medical Receptionist/Secretary who has proven skills working in a similar environment within a very busy Reception/Administration area in a specialist medical practice.  The ENT Surgeon consults and operates across 5 major Queensland based adult and paediatric hospitals (both public and private).  

Key duties and responsibilities will include (but not be limited to):

  • Meet and greet of patients visiting the practice
  • Taking all incoming telephone calls and assisting patient with general enquiries
  • Preparing and running patient clinics, including patient appointment bookings, data entry of patient details into Genie, reviewing upcoming clinics and ensuring all patient records are in order before the day of clinic, appointment reminders, attending to patient emails and handling all telehone enquiries
  • Processing of all patient billing/receipting for consultations
  • Preparing theatre quotes, booking theatre procedures and assisting the Senior Medical Secretary with the inpatient/surgery billing
  • Providing general administration support and proof reading of medical correspondence that the Surgeon has dictated using Dragon Dictation

In addition to the key duties and responsibilities, Candidates must be able to demonstrate:

  • A stong desire to provide a high level of service to the patients of the practice
  • immaculate personal presentation 
  • An exemplary telephone manner and a compassionate demeanour
  • Have at least 2 years previous experience in a similar position (ideally coming from another surgical specialist practice)
  • Must be a team player with exceptional communication and interpersonal skills
  • Demonstrate you are proactive with strong time management and organisational skills along with the ability to prioritise your workload efficiently 
  • Must be able to multi skill and work under pressure
  • High level of competency in Microsoft Word and Outlook, prefer previous experience with Genie software (and Eclipse billing desirable)

A training and induction program will be provided for the right candidate.  Only those candidates considered closely will be contacted directly to arrange a time for interview/registration with Litton Andrews. 

If you are interested in applying for this position, please email your CV in confidence to or contact Cathy directly on 0422 888 040